the complete guide to the collaboration platform

Officially introduced in October 2020 by the search engine giant, Google Workspace is a collaboration and productivity platform. In response to the measures taken by governments in the context of Covid-19, this flexible and innovative platform aims to enable small and large companies to innovate their working methods. And this, regardless of where each employee is located.

To ensure the proper functioning of their backstage structure and boost the performance of their team, more and more companies today choose to use various products SaaS. Among the slew of solutions that exist, Google Workspace (formerly G-suite) is undoubtedly the product that it would be difficult to do without today.

Indeed, even if many collaboration solutions abound on the market, this service remains by far the best option for companies. Notably thanks to the richness of its features and the myriads of new apps that come with it. Of course, users will still be able to find classic tools such as Google Drive, Google Docs, Google Sheets or even Google slides. Also enriched with new features.

Google Workspace: quesaco?

A worthy replacement for Google G-Suite, the productivity suite in SaaS mode signed by Google, Google Workspace made its debut in 2020. In particular with the aim of bringing teams closer together and facilitating work together during the restrictions linked to the Covid-19 crisis.

Clearly, Google Workspace has been cleverly designed to meet the needs of teleworkers. This is so that they continue to interact with their co-workers as if they were in the same room thanks to collaborative apps.

Moreover, Google Workspace is above all the result of the ambition of the multinational to meet the needs of all businesses. And this, regardless of their size and field of activity. This both in terms of organization and operation. Then, on the occasion of the official launch of the platform, the giant announced its objective of making Gmail a digital workplace for its users. With this in mind, the messaging service has been enhanced with a new videoconferencing service called Google Meet.

Of course, Google Workspace does not just offer team messaging tools and instant discussion threads, to respond to changes in professional life, the platform integrates a wide range ofproductivity tools and collaboration based on clouds. It includes the tools available in G-Suite.

Ultimately, Google’s ambition is to enable companies in all sectors, institutions and organizations to take full advantage of their digital transformation thanks to Google Workspace.

What are the strengths of Google workspace

At a time when work is facing profound changes and interactions between people increasingly take place electronically, it is more difficult than ever to maintain human ties.

Fortunately, with the right solution, it becomes less complex to collaborate and foster human exchanges. And it doesn’t matter where you are. And this, while taking advantage of the advantages of an increasingly decentralized and digitized. Google Workspace is positioned as the ideal solution to create, communicate and collaborate in the most efficient and productive way possible. This, through well thought out and ergonomic collaboration tools.

In detail, Google workplace is:

A myriad of security and privacy-oriented features

Using a cloud-based tool like Google Workplace involves the input and output of quite a bit of data and sometimes sensitive information. It is for this reason that the security and confidentiality are part of the nerves of war of the Mountain View firm.

Thus, Google Workspace integrates powerful functionalities of cloud security, responsible data management. But also state-of-the-art privacy tools. These help protect user information and ensure the confidentiality of personal information at all times.

Among these are the capabilities of intelligent detection in Google Meet. This new feature is intended to prevent unknown and potentially abusive users from disrupting meetings. We also find in Google Meet, the system of automatic classification chat rooms containing spam.

In short, Google Workspace has all the technology, resources and knowledge required to protect each individual who uses it and to allow them to keep control.

A new integrated user experience

To offer the user a more efficient workspace, Google Workspace brings together its main communication tools in a single platform. This in order to allow each user to have a centralized access everything he needs.

It includes chat, messaging, voice calls or videoconferencing, content management and collaboration features. Finding these tools in one place facilitates collaboration between team members while streamliningclient experience.

In addition, Google Workplace integrates Smart Canvas. A feature that makes collaboration between the different bricks of the platform more fluid. In detail, Smart canvas makes it easier to extract information from a document using @-mentions. In fact, when a user mentions a person in a document, an intelligent contact chip will provide contact information for people inside and outside the company. This gives a context like CRM to interactions.

Another innovative feature: integration with Google Chat for the creation and editing of Google’s office tools. In other words, Google Docs, Google sheet and Google Slides. Thus, the user can preview a link in a document, spreadsheet or slideshow without simply hovering over it. And that’s not all ! It is possible to co-create and co-edit a document by real-time synchronization.

In fact, with Google Workspace, each user has direct and quick access to their documents from the same platform. Sharing, planning, coordinating and creating with other team members becomes a breeze. Plus, Google Workspace works with any device.

The optimization of the organization

Today, companies need solutions that allow them to facilitate remote work, to create immersive digital experiences for their customers. But above all to optimize their daily organization. With this in mind, Google Workspace first offers to help companies better manage schedules. This by allowing to synchronize leave requests, sickness and attendance of all the team with Google Calendar in a few clicks.

Then, Google Workspace also adapts to the specific needs of each structure. In particular by allowing the establishment ofspecific applications. But also personalization of access security.

Additionally, with the central management console, it is possible to create groups, and add and/or remove users. Without forgetting thestorage space online which can also be adapted to the needs of the company.

Zoom on the disadvantages of the collaboration and productivity platform

Of course, while Google Workplace has unparalleled advantages, the platform is not free from drawbacks either. Here they are :

  • An irrelevant assistance and troubleshooting service on certain types of issues, particularly those related to Gmail.
  • Google Sheet functions limited compared to Microsoft Excel
  • Inability to convert Google Workspace documents to Microsoft Office file.
  • Limited messaging apps compared to other offerings on the market
  • Synchronization issues especially when uploading files to Google Drive.

What About Google’s Workspace Platform Subscription Plans

Because every business is different, Google Workspace offers subscription plans adapted to the needs of each structure.

First, the Workspace platform is available in a freemium version. The user will thus be able to access the main applications of Google’s productivity suite using their gmail account. In particular, he will be able to access Agenda, Docs, Slides, Sheets, Drive and the video conferencing tool Meet. On the other hand, the free version is limited especially in terms of storage.

Concretely, to benefit from storage space, support and a greater number of participants in videoconferencing, it will be necessary to migrate to a paid offer. To do this, the user has the choice between 4 packages:

  • Google Workspace Business Starter for a monthly fee of €4.68 per user. It can accommodate up to 100 participants.
  • Google Workspace Business Standard accessible at a monthly rate of €9.36 per user with a capacity of 150 videoconference participants.
  • Google Workspace Business More at €15.60 per user per month. It has a video conferencing feature that can accommodate up to 250 participants.
  • Google Workspace Company with customizable storage space, attendance tracking system and advanced support. Prices are available from the sales department.

How does Google Workspace work?

Once the user has chosen their subscription plan, they will first need to configure their professional email address and create a Google Workspace account. Then, he will have to migrate his data such as contacts and calendar.

In any case, the user can at any time access the getting started guide from Google to handle the tool effectively.

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